MEMORANDUM OF ASSOCIATION

I. The name of the Society is the “INDIAN MEDICO-LEGAL & ETHICS ASSOCIATION    (IMLEA)” (hereinafter referred to as the Society) is registered under Indian Trust/Society Act on September 22, 2010 at Amaravati (Maharastra).

II. The registered office of the Society shall be within the country (Republic of India) and Present Office is Yashoda Nagar No. 2, Amaravati (Maharastra).

III. The objectives for which the Society is established are:

1)   To promote Medico-legal and Ethical issues related to practice of medicine and quality care of individuals.

2)   To promote, support and conduct research related to medico-legal, ethical and quality care issues in the field of medicine.

3)   To train the medical professionals in doctor-patient relationship, communication skills, record maintenance and prevention of litigations.

4)   To promote and support the community members and individuals in amicable settlements of the disputes related to patient care, management and treatment.

5)   To help, guide, co-ordinate, co-operate and provide expert opinion to the government agencies, NGO, any semi-government, voluntary, government agencies, legal bodies / institutions and judiciary in deciding settled or unsettled laws or application of laws / rules related to medico-legal or ethical issues.

6)   To provide specialized training in related issues during undergraduate or postgraduate education.

7)   To organize conferences, national meets, CME, updates, symposia etc related to these issues.

8)   To identify, establish, accreditation and promote organizations, hospitals, institutes, colleges and associations working on the related and allied issues.

9)   To promote goodwill, better care, quality care, professional conduct, ethical values.

10)        To establish and maintain educational institutes, hospitals, medical colleges, libraries, research centers, laboratories etc. for the promotion of its objects and to provide scholarships, fellowships, grants, endowments etc. in these fields.

11)     To raise funds and to do all such other things as may be necessary, incidental, convenient, conducive to the attainment of various above mentioned objectives.

12)     To print and publish the bulletins, books, official journal / newsletters or periodicals etc on related and allied subjects.

13)      To co-operate, co-ordinate, affiliate and work with other bodies, agencies or organizations to achieve the objects.

RULES AND REGULATIONS

1. The Indian Medico-Legal & Ethics Association (Trust) Amravati (hereinafter referred to as the Trust) has been established for the objectives specified in the Memorandum of Association.

2. The business of the Trust shall be conducted through offices.  The Central Office will be situated in Amravati.

3.1 The operational as well as fiscal year of the Society shall be from April 1 to March 31st

3.2 At all places hereinafter “he / him / himself” shall be taken to mean “she / her / herself” as well.

3.3 The affairs of the Society shall be managed by a team of office bearers numbering 11 as a duly constituted Executive Board.

 

4. MEMBERS

a. The membership of the Society shall be of categories namely:

(i) Life, (ii) Couple Life, (iii) Advisory, (iv) Patron member (v) Overseas or Foreign members.

b. Any person who is a residential Indian citizen and is holding a diploma / degree in medical sciences recognized by different / respective Council in India may be selected by the Executive Board as Life member of the society.

c. The advisory and Patron Members shall be selected or nominated by Executive Board so as to facilitate the working of the association

e. If any of the residential Indian citizen member moves out of India, all the correspondence, including journals and ballot papers to eligible voters, shall be sent only to the latest local Indian address as on records with Society unless they pay extra charges as applicable for the postage at any other address.

d. Any Registered Medical Practitioner, registered with their respective councils can become the members. Different wings can be started with the approval of Executive Board & General Body. The following wings can be approved:

i)   Dental

ii)  Ayurvedic & Indian Medicine

iii) Homeopathy

 

These wings shall have similar structure as the initial wing.

 

5. PATRON / ADVISOR

a. Any Life member, of Society who has, in the opinion of the Executive Board, rendered outstanding services for the furtherance of the objectives of Society, may be elected as a Patron / Advisory member by the Executive Board.

b. Any person who is not the member of the Society, and who has in the opinion of the Executive Board rendered outstanding services for the furtherance of the objects of the Society, may be elected as a Patron / Advisory member of the Society by the Executive Board of the Society.

c. The advisory or patron member shall be any Senior Medical Practitioner, Retired Judges, Legal Luminaries, Senior Social workers, District administrator or any such person who may be interested in the promotion of objectives of the association.

d. The name of such a person shall be duly proposed and seconded by Life member of the Society with recommendation for such a proposal, and the proposal and recommendation shall be submitted to the members of the Trust constituted by the Executive Board.  The names recommended by such a trust will then be approved by the Executive Board.

 

6. The subscription for membership of the Society shall be as follows:

The Membership shall be:

1)  Life membership: 3500/- 

2)  Couple Life: 6000/-

3)  Advisory member (fee to be decided by EB)

4)  Patron member (fee to be decided by EB)

 

a. Any Indian person who is otherwise eligible to be a member and undertakes to pay the prevalent membership fees as decided by Executive Board from time to time, and to abide by the rules and regulations of the Society may be elected as an member by the Executive Board in the manner hereinafter prescribed.

b. Any Non-Indian person who is otherwise eligible to be an Member and undertake to pay the prevalent membership fee as decided by the Executive Board from time to time, and to abide by the rules and regulations of the Society may be elected as an member by the Executive Board in the manner hereinafter prescribed.  This membership fees will not include the mail charges for the journals.

c. If husband and wife both are members of the Society, such members will be eligible to become Couple Life members of the Society by paying the prevalent couple life membership fee.  Such members will receive only one communication including journals from Society for both, in common on either name including all statutory notices except the voting right which will be enjoyed by both of them separately as per the eligibility.

f. An Indian member may apply to the Society for exemption in payment of subscription after attaining the age of 70 years and such a member shall be exempted.

g. An Residential Indian citizen member of the Society after attaining the age of 65 years wishes to enroll himself as Life member may do so on payment of  50% of prevailing Life membership fee.

 

7. (a). A Life member may propose any person who fulfils the above mentioned conditions for election as member of the Society in the category as applicable and such proposal shall be seconded by another Life member.

(b) (i) The proposal for the membership of the Society shall be made in prescribed form.  The applicable membership fee should accompany the application for membership of the Society which shall be returned if the proposal for membership of the Society is not accepted by the Executive Board.

(b) (ii) The applicant shall pay the applicable membership fee according to the specified membership category as per current rates decided by the Executive Board from time to time.

(c) The proposals for election of the members shall be considered by appropriate trust designated by the Executive Board of the Society from time to time and such trust shall recommend the names to the Executive Board for approval.

 

8. The Secretary General shall keep a register and / or computerized record in which the names and last known local addresses of members shall be entered with the dates of their election and cessation of membership, if any.  Any entry in the register and / or computerized record of members shall be deemed final as regards to admission or cessation of membership and their respective addresses.

 

9. A member may resign his membership by giving notice in writing and the resignation shall take effect from the date on which the notice is received in the office of the Secretary General, provided that in case of resignation by Office Bearer / Executive Board member, one calendar month’s notice of the resignation will be necessary and that the concerned Office Bearer / Executive Board member shall continue to serve till a successor is elected / selected or appointed, as the case may be, and that the resignation, however, shall not absolve any such member from paying the arrears, liabilities etc if any.

 

10. A member shall be entitled to the following privileges:-

a. To receive the journal of the Society whenever published, either e-copy free or hard copy at a subsidized rate fixed by the General Body from time to time.

b. To receive other publications of the Society either free of cost or at a rate fixed by the Executive Board from time to time.

c. To attend meetings and conferences arranged or organized by the Society by paying the prescribed fees.

d. To use reading room and libraries maintained by the Society and to consult and use the books and periodicals in the library at such time and on such conditions as may be prescribed by the regulations made by the Executive Board.

e. To enjoy such other privileges or benefits as may be determined by the Executive Board.

f. Any member going out of India shall be entitled to receive all the communication of the Society including the journals only at the last local Indian address as on records of the Society.

 

11. A Patron / Advisory member is not eligible to be elected as Office Bearer or Executive Board member nor shall he have right to take part in the election or vote at any meeting or election of the Society or its branches / chapters.

 

12. a. A member guilty of infamous conduct as defined under ethical code by various Medical Council of India or of acts prejudicial to the interests of the Society may on the proposal of the Executive Board and after giving the member 30 days’ notice to make any written representation that he may desire to make, be expelled from the Society, by a resolution, carried by a three fourths majority of the members present in a General Body Meeting expressly called for the purpose or at the Annual General Body meeting of the Society.

b. The notice of the meeting shall contain the particulars of the charges against the member and shall be accompanied by written explanation, if any, submitted by the member.

 

13. The election of the office bearers and the members of the Executive Board of the Society shall be held by secret ballot or as per the guidelines supplied by the Executive Board members from time to time.

 

OFFICE BEARERS:

14. The Society shall have the following Office Bearers:-

 

The Executive Body:

President: One

Zonal Chairman (Five)

Secretary General: One

Treasurer: One

Members (three)

 

Zones:

 

North: Delhi, Punjab, Haryana, J & K, HP Chandigarh, UP, Uttarakhand

West: Maharashtra, Gujrat, Goa, Daman Diu

Central: MP, CG, Rajasthan, Orissa

South: AP, Karnataka, Kerala, TN, Pondicheri, Andaman etc.

East: WB, Bihar, Jharkhand, Assam, Tripura, Arunachal, Mizorum, Nagaland etc.

 

15. a. The term of the Executive Body shall be for one year (can be re-nominated once).  In case of resignation, the concerned Office Bearers or Executive Board member shall continue in office till a successor is elected or selected or appointed as the case may be.

b. Zonal Chairman by rotation shall become president. Zonal Chairman when nominated to the post of president shall select secretary from any other zone except the zone of which he himself is the member. The zonal chairman (during his tenure) can select a joint secretary who will help in administration at zonal level.

c. If a zonal chairman is not interested in becoming president he will retire after two terms.

d. Secretary shall be nominated by discussion amongst the executive body. Secretary, after completing his term shall become zonal chairman of his zone.

e. Treasurer shall also be nominated by the executive body.

f. The three ex. members shall preferably be from different zones. They should preferably be senior members or president /secretary or treasurer of a state or district branch.

g. In case of any post falling vacant for whatever reason, the new person shall be nominated by the executive board.

h. The President shall not seek election to the Executive Board or as Office Bearer of the Society after finishing one year as President and the subsequent one year as the Immediate Past-President.

i. The Life member contesting for the post of Executive Board member should have been a member of the Society for 5 complete years consecutively as on or before 1st January to be eligible to contest for the ensuing election.  The term of the elected members to the Executive Board shall be of a period of one year. 

j. All terms of Office Bearers and Executive Board shall be from April 1 to March 31.

16. The management of the affairs of the Society shall be vested in the Executive Board. The Office Bearers and the Executive members shall not hold more than one of these offices / posts at any given time.

         If any vacancy, except that of Office Bearers occurs during the year other than by efflux of time, such vacancy shall be filled up by the Executive Board of the Society.  The term of the office of such co-opted member shall be for the period for which the original member would have continued in office had the vacancy not occurred.  However, this residual term will not be counted as a term for purpose of re-election or eligibility for any election in future.

           In case of vacancies of Office Bearers, the same shall be filled up by election (nomination by Executive Board) which shall be held within a period of three months from the date of occurrence of the vacancy. The term of such elected / selected office bearer shall expire on the date when the term of the original office bearer would have expired but for the vacancy.  However, this residual term will not be counted as a term for the purpose of re-election or eligibility for any election in future.

 

THE POWERS OF THE EXECUTIVE BOARD:

17. The Executive Board shall, subject to these rules exercise all such powers and do all such acts and things as may be exercised or done by the Society.

 

18. The Executive Board may appoint Chairman / Conveners of trust from amongst the members of the Society and delegate to them such powers and duties as it may think fit.

 

19. The Executive Board may frame regulation not inconsistent with these rules for regulating the procedure of the meeting of the Executive Board or its trust, election of the members of the board and the conduct of the affairs of the Society.

 

20. a. The Executive Board shall meet at such time and place as may be necessary for the transaction of the business of the Society as directed by the President, and ordinarily it shall meet not less than twice a year and such meetings shall not be sponsored by commercial sponsors.

b. Meeting of the Executive Board shall be convened by the Secretary General in consultation with the President.

c. Ordinarily seven days’ notice shall be given of all meetings to the members of the Executive Board, except in case of emergency when a meeting may be called at seven day’s notice at the expressed directive of the President.

21. A special requisition meeting of the Executive Board may be requisitioned by not less than seven members of the Executive Board asking for it in writing to the Secretary General who shall call a special meeting to consider the requisition, within three weeks of the receipt of such requisition by the Secretary General.  The power to decide date and place of such meeting will be with the President and the Secretary General.

 

22. The quorum for a meeting of the Executive Board shall be seven members.  If there be no quorum within 15 minutes of the time fixed for the meeting, the meeting shall be adjourned to a later time on the same day and place.  No quorum will be needed for the adjourned meeting.  If there be no quorum for a requisitioned meeting, the meeting shall be dissolved.

 

23. a. The President shall preside at the meeting of the Executive Board, but in his absence the senior zonal chairperson (amongst those present) shall preside, but in case of the President and the Zonal chairperson are absent, then the Immediate Past President shall preside, but in case the President, the Zonal chairpersons and the Immediate Past President are absent, then the Executive Board members present shall elect one from amongst them to preside over the meeting.

b. Every question / problem / dispute submitted to a meeting of the Executive Board shall be ordinarily decided according to the majority of votes casted by the members present and voting at succeeding meeting.  In the case of equality of votes, the President shall have a second or casting vote in addition to his vote as a member.  Such decision will be final and binding on all the members of the Society and the parties concerned.

 

24. In the event that the Secretary General considers a decision is required urgently, he may circulate a proposal to all Executive Board members and if he receives email and / or signed hard copy of approval for this proposal from a majority of members responding within stipulated time limit given, this shall constitute a resolution as effective as one passed at a meeting duly convened and held.

 

25. The Executive Board may act notwithstanding any vacancy in its body provided that if the number of members falls below the necessary quorum, it shall not act except for co-option / selection.

 

26. The Executive Board shall have the power to terminate the appointment of the Editor(s) and / or Journal trust(s) and / or its member(s) and / or any trust41(s) appointed by it, if in the opinion of its three fourths majority of the members present, for continuation of such appointment is not in the interest of the Society.

PROPERTY AND MONEY: 

27. All the property movable or immovable, belonging to the Society shall be vested in the Executive Board.

 

28.  All money received by or on behalf of the Society shall be deposited forthwith in a scheduled bank or scheduled banks selected by the Executive Board and shall not be withdrawn from bank or banks except under the authority of and in the manner prescribed by the Executive Board.

 

29. Any money not immediately required for the purpose of Society may be invested by the Executive Board in such manner as it may deem fit and according to the regulations of Public Trust Act.

 

30. Central Indemnity Reserve Fund (CIRF): A sum of Rs/- 1000 (One thousand only) or (The amount decided by the Executive Board from time to time) from the life membership of each member shall be pooled in to CIRF. The fund reserved / raised & the interest accrued on it shall be utilized for compensation to the genuine sufferers due to medical negligence of the member. The amount / ratio of compensation shall be decided by the Patient’s Grievance Redressal trust along with the executive board. A similar fund may be raised for hospital indemnity. The amount to be taken from the hospitals as per the bed strength & other criteria shall be decided by executive body. Such fund shall be maintained only at the National / Central level. No such fund can be reserved / pooled by District / State branches.

 

31. Without prejudice to the generality of the foregoing powers the Executive Board shall have powers:

a. To acquire by purchase, lease, gift or otherwise, with or without conditions, any property movable or immovable and whether subject to any special trust or not, for any one or more of the objectives of the Society.

b. To borrow or raise money in such manner or on such terms as the Society may think fit and according to the regulations of Public Trusts.

c. To invest money of the Society not immediately required for any of its objectives in such manner as may from time to time be determined by the Executive Board and according to the regulations of Public Trusts.

d. To act as trustees and to undertake or execute any trust or agency which may directly or indirectly be conducive to any of the objectives of the Society.

 

32. The Executive Board may appoint Department and Assistant Secretaries, Research Officers and other staff on such remuneration and on such terms and conditions as it thinks fit.

 

33. The members of the Journal trust shall be appointed by the Executive Board ordinarily for a period of three years on the recommendations of the Editors-in-Chief of the Journals.

 

34. The Editorial Advisory Board for each Journal consisting of 10 members with President and the Secretary General of the Society as Ex-officio shall be appointed by the Executive Board for three year from amongst Life and / or Advisor or Patron members of the Society on the recommendations of the Editors-in-Chief of respective Journals.

 

THE FUNCTIONS AND POWERS OF THE JOURNAL TRUST:

35. The Journal trust shall assist their respective Editor-in-Chief in the regular publication of the Journals.

 

36. The respective Journal trust shall meet at least once in 3-4 months.

 

37. The respective Journal trust shall assist their Editor-in-Chief and the respective Editorial Advisory Board to scrutinize all articles received for publication and edit, pass or refuse them for publication.

 

38. The respective Journal trust shall be responsible for the arrangement of the business of the Journal, its printing, securing advertisements, circulation and distribution of the Journals among members and / or subscribers and others.

 

39. The Journal trust shall have the power to select referees and collaborators for their respective Journals.

 

40. The Journal trust shall set apart adequate space in any issue of their respective Journal in consultation with the Executive Board, for publication of material relating to organization and activities of the Society, its branches, its chapters and its trusts.

 

41. The Journal trust shall prepare an annual budget of their respective Journal and submit it for consideration and sanction of the Executive Board every year.  The trust(s) shall have power to submit supplementary budgets for any year at any time during the year.

 

42. The respective Journal trust shall prepare an Annual Statement of Accounts and Balance Sheet showing the financial position of the Journal, get it audited by the Auditors appointed by the Executive Board and submit it for adoption by the Executive Board.

 

43. The Journal trust shall prepare an annual report of the working of their respective Journal and submit the same to the Executive Board for such action as it deems fit.

 

44. The respective Journal trust shall have the power to operate banking account or accounts in scheduled banks approved by the Executive Board and to spend money for various purposes concerned with their respective Journal according to the budget estimates sanctioned by the Executive Board.

 

THE POWER AND FUNCTIONS OF SECRETARY GENERAL

45. In all important matters pertaining to the working of the Society and the organization of conferences, seminars etc. the Secretary General shall act in concurrence with the President before implementing decision except in case of emergency.

 

46. The Secretary General shall keep the President informed about all important matters relating to the Society and shall send a copy relating to important Society correspondence to the President and the Zonal chairman for their perusal and comments.

 

47. Subject to the control and regulations, if any, of the Executive Board, the Secretary General, shall be responsible for carrying out the directions and decisions of the Executive Board and in particular he shall:

a. Convene meetings of the Society and the Executive Board whenever necessary or called upon to do so,

b. Have administrative control over all the affairs of the Society,

c. Have charge of correspondence in relation to the Society,

d. Keep accurate minutes of all the meetings of the Society, Executive Board, and trust thereof.

e. Prepare Annual Report of the Society,

f. Have charge of the furniture, library, and all documents and assets of the Society.

g. Collect all dues of the Society and deposit all amounts of the Society,

h. Pass all bills for payment on behalf of the Society,

i. Have powers to incur expenses not budgeted for any of the purposes of the Society up-to a limit of  Rs.10,000/- in one year in concurrence with the President.

j. Be an ex-officio member of all trusts.

k. Perform all such other duties as are incidental to the office.

 

THE POWERS AND THE FUNCTIONS OF THE TREASURER:

 

48.a. Shall be responsible for keeping up-to-date accounts of the Society with all the account books posted up-to-date.

b. Shall dispose off the bills for payment as sanctioned by the President / Secretary General and only on his written instruction.

c. Shall have the right to point out any error or discrepancy in the order of payment of the Secretary General and refer the order back to him with his remarks.  In the event of disagreement still persisting between the Secretary General and the Treasurer, the matter shall be referred to the President for final decision.

d. Shall, in consultation with the Secretary General, prepare a budget of the estimated receipts and expenditure of the Society for each year and present the same for approval of the Executive Board.

e. Shall get the accounts of the Society audited by the auditors of the Society.

f. Shall prepare an annual Statement of Accounts and Balance Sheet showing the financial position of the Society, get is audited by the auditors appointed at the Annual General Meeting of the Society and submit it for adoption by the Executive Board and shall be jointly responsible with the Secretary General for all financial affairs of the Society.

 

49. No expenditure shall be incurred unless the same has been included in the annual or supplementary budget and approved by the Executive Board except in cases of emergency when it will be allowed after approval by the President of the Society.

 

50. The President, Secretary or the Convener of the trust can write to Government and National / International bodies and individuals on important issues and send messages, copies of which must be forwarded to the Central Office.

 

51. An Annual General Meeting of the Society shall be held not later than March 31st of every year.

 

52. At the Annual General Meeting, the following business shall be transacted:

a. Confirmation of the minutes of the last Annual General Body Meeting.

b. Consideration and adoption of the Annual Report of the Society.

c. Consideration and adoption of the audited Statement of Accounts.

d. Appointment of auditors and fixing their remuneration.

e. Appointment of honorary legal advisors.

f. Any other business notice of which has been circulated with the agenda.

g. Any other business of which 30 days notice has been given to the Secretary General in writing.

h. Any other business with the permission of the Chair.

 

53. a. No business shall be transacted at any Annual General Body Meeting unless a quorum is present at the commencement of the meeting.

b. 50 (Fifty) Life and/or Advisor or Patron members present shall form a quorum for the Annual General Body Meeting.  If within half an hour of the time fixed for the meeting, a quorum is not present, the meeting shall stand adjourned to a later time on the same day at the same place.  A quorum shall not be needed for an adjourned meeting.

 

THE POWERS & RESPONSIBILITIES OF PRESIDENT

54. The President may when he thinks fit, or on a resolution of the Executive Board or on receipt of a requisition of not less than 100 Life and/or Advisor or Patron members stating the object of the meeting addressed to the Secretary General, call a requisition special General Body meeting of the members of the Society.  Three week’s notice shall be given to the members of such meeting and notice should specifically mention the objectives for which the meeting has been requisitioned.  In the case of requisition, the meeting shall be held within 45 days of receipt of the requisition.  Only the points raised in the requisition shall be discussed at such meetings.  The power to decide the date and venue shall be with the President and the Secretary General.

 

55. A question may be submitted to a meeting of the members present and voting may occur.  In case of a tie, the Chairman of the meeting shall have a casting vote in addition to his own.

56. The President can write to Government and National / International bodies and individuals on important issues and send messages, copies of which must be forwarded to the Central Office.

 

57. Subject to any law for the time being in force and subject to the powers vested in the Executive Board, the Executive Board shall give effect to the resolutions passed at the Annual General Meeting, General Meeting or requisitioned meeting.

 

58. All statutory notice required to be sent to the members under these rules shall be sent by post to the last known addresses recorded in the register of members.  A notice sent by post shall be deemed to have been served at the time when the letter containing the same would be delivered in the ordinary course of post.

 

59. All notices, communications, memoranda and other papers shall be signed or authenticated by the Secretary General and when so signed or authorized shall be conclusive.

 

60. The Executive Board shall provide common seal for the purpose of the Society and shall provide for the safe custody of the seal and it shall not be used except by the authority of the Executive Board and in the presence of the President and the Executive Board.

 

61(a) Every deed or other document to which the seal of the Society is required to be affixed shall be by the Secretary General in the presence of the President and in token of its having been so affixed, shall be signed by the President and by the Secretary General.

(b) Every deed or other document so sealed with the common seal of the Society and signed by the President and by the Secretary General shall be deemed to be duly executed.

62.  a) Indian members of the Society, may, whenever possible, group themselves into State branches / district branches / City branches / for the furtherance of the  objectives of the Society. The state wise branch will be called as State Branch.

b) District / City Branch: Minimum 10 members

State Branch: Minimum 50 members

c) Foreign Members: A group of 15 such members from a country can form a branch and it will be known as Branch of Society from that country / city. Hereinafter word Branch of Society will mean to include all four i.e. State Branches, District Branches, City Branches, and Foreign Country Branches.  They will follow all the rules and regulations of the Society.  The Branch will be formed after being duly recognized by the Executive Board of the Society.

 

63. The Society will recognize branches formed on a state-wise basis known as State Branches for the purpose of giving grants for academic activities.  A local area may form a District Branch and a City Branch on the recommendations of the State Branch and / or with the consent of the Executive Board.

 

64. Subject to the rules and regulations of the Society, each branch shall be free to govern itself in such manner as it thinks fit and for that purpose to make from time to time rules and regulations not inconsistent with the rules and regulations of the Society.  Such rules and regulations & modifications shall be subjected to ratification by the Executive Board.

 

65. The Office Bearers and the Executive trust of the IMLEA Branches shall be constituted as follows:

(a) President - One

(b) Secretary - One

(c) Treasurer - One

(d) Members- Five

 

66. The Office Bearers and the members of the Executive trust shall be elected by secret postal ballot papers or as per the guidelines fixed by the respective branches or the executive body of the society. 

 

67. The Executive Board members of the Society shall be the nominees on the Executive trust of their respective State Branches.  They shall also be the nominee of their local branch. 

 

68. The President and the Secretary of the Society shall be Ex-officio Members of all IMLEA Branches. 

 

69. The President and the Secretary of the IMLEA State Branches shall be nominees on all local branches of IMLEA.

 

70. Members residing or practicing or employed in an area as per latest addresses given to the Society where branch exists may be attached to the said branch.  However, he can become associate member of any other branch.

 

71. Each branch shall submit to the Central Office by date given by the an interim Annual Report of its activities together with an interim Statement of Accounts and copies of the same to be sent to the respective State Branch.

 

72. All District / City Branches of the Society shall function under directives of the State Branch or the Society as the case may be.

 

73. The Executive Board of the Society shall recognize District / City Branches on recommendation of the State Branch or the Society.

 

74. Each branch of Society shall display logo and the registration number of Society on the letterhead.  Pattern of office bearers will be similar to that of the Society.  Only Life members of the Society shall be eligible to be Office Bearers / Executive Members of Branch or to take part or to vote in election of branch.

 

75. FUNCTIONS:

a.       All branches of the Society must ensure that the members of the Society represent on state / district level, governmental / semi-governmental / non-governmental agencies / organizations / voluntary health agencies and on such other forums and make known Society’s policies and views on medico-legal, ethical issues related to practice of health sciences.

b. All branches of the Society must organize frequent clinical meetings, conferences, workshops, seminars, symposia, CME programs, refresher courses, lecture series, exhibitions, quiz program, update, community survey program, patient - medical professionals program and other programs on various aspects of medico-legal, ethical issues, quality care issues, doctor-patient relationship and communication skills or any such program which are relevant under particular situation in the ordinary course.  However, the Executive Board may regulate program if it deems necessary.

c. All branches shall explore possibilities to publish and may publish health educational materials, books and periodicals in concurrence with the Society’s policy and not contrary to it.  It is not open to the branch to publish journal.

d. District branch / city branch shall guide and advise on recent advances in medical care, quality care, equipments, communication skills and doctor-patient relationship.

e. State / District / City branches shall take up issues relating to inadequate staff, improper medical care, non – availability of essential drugs, irrational use of sub-standard and useless drugs with the appropriate authority.

f. All branches shall be required to maintain records of all their activities in a form suggested by the Society and furnish the same to the Society along with Annual Report, and as and when called for.

g. There will be meeting between Office Bearers of the Society with the Presidents and the Secretaries of various branches of the Society at the Annual Conference.

 

76. All branches shall be required to submit proposed activities to be taken up by them for the succeeding year. Any subsequent change / addition in the program should be intimated to the Society by 15th of every month.

 

77. The State Branches of the Society shall be required to submit evaluation report on the performance of District / City branches under the State Branches within 3 months of closing of financial year of the State Branches.

 

78. A branch may be derecognized if it acts against the objectives of Society or bring discredit to the Society.  After being given a chance to the branch concerned, such recommendation for de-recognition of the branch shall be made by Executive Board to be ratified at the subsequent Annual General Body meeting of the Society.

 

79. The Society may award President’s Shield / Awards /Mementoes to State and local branches for meritorious services as per guidelines given by the Executive Board from time to time.

 

80. In matters not provided by these rules, the rules and regulations of the IMLEA shall, as far as possible, apply to the working of the branches. In case of any dispute relating to the working of the branches the same shall be brought to the notice of the State Branch / Society and the decision of the Executive Board of the Society in such disputes shall be final and binding on all the branches.

 

81. FINANCES:

(a)    The office bearers of the branch shall get the branch registered under Societies Registration Act and Public Trust Registration Act of the Government of India and/or the State Government and/or as required by the statutory bodies of the Government at local level where the branch office is located.

(b)    The branch shall maintain regular books of Accounts and get the same audited by a Chartered Accountant and ensure compliances with the provisions of Income Tax Act, 1961 as required by the Government of India / State Government / Semi Government / Local Statutory Authorities and other applicable statutes as required from time to time.

(c)The branch shall submit to the Society a copy of the Audited Accounts and the Annual Report not later than October 31, every year of the year ended March 31.

(d)The branch shall raise funds by way of subscription, advertisements, registration fee for programs, donations, sponsorship etc as per the guidelines given by the Executive Board of the Society from time to time.

(e)The Executive Board of the Society or its nominee reserves the right to inspect the Books of Account and documents maintained and audited by the branch.

(f)Significant contribution from the savings of the conferences of the branches should be made to the Society (especially to the CIRF) as decided by the Executive Board from time to time.

(g)In the event of dissolution of the branch for any reason whatsoever, the residue of funds and assets of such branches shall be donated and transferred to the Society.

 

ANNUAL CONFERENCE OF THE SOCIETY:

82. a. There will be an Annual Conference of the Society to organize by invitation a scientific program and convene Annual General Body Meeting.

b. An invitation can be extended by a recognized branch of the Society.  However, before extending the invitation by the recognized branch of the Society, a prior meeting of the members of that branch should be called to elect the Chairman and / or Organizing Secretary so that they get the full support and active participation of all the members of the branch.  Local branch should extend the invitation through State Branch with a copy to the Society.  The bidding local branch should submit the bid to the Society with a copy to the State Branch and in the event the State Branch bids for the conference in such a case the State Branch should mark the copy of the bid to the local branch of the host city.

c. The venue for the annual conference shall be selected from among the invitations received.

d. Guidelines for protocol and organization to be followed during the conference will be decided by the Executive Board from time to time and communicated well in advance to the Organizing Secretary of the conference by the Secretary General of the Society.

e. The Organizing Secretary shall submit an audited Statement of Accounts of the conference within 6 months after the conference is over.

 

IMLEA WINGS / CHAPTERS / GROUPS:

83.  Minimum 2% of the total membership strength of the Society is required for formation of the Subspecialty Chapter of the Society at the time of application.  However, interest group may be formed with minimum 1% of the total membership strength of the Society at the time of application.  The Executive Board shall grant recognition to the Chapter / Group at its subsequent meeting held after receipt of application.  The rules governing the chapters shall be applicable to groups as well unless otherwise specified by the Executive Board to the contrary. 

AIMS:

84. a. To establish & promote subspecialty chapters / wings in different subspecialties.

b. To promote and conduct research in wings / subspecialties.

c. To impart specialized training in wings / Subspecialties.

d. To identify and establish specialized Subspecialties Training Centers. 

e. To organize scientific meetings on wings / Subspecialties.

 

RULES AND REGULATIONS:

85. Chapters will be known as “IMLEA– Subspecialty Chapter on “(name of the subspecialty to be indicated)”.

 

86. The office bearers of the IMLEA Subspecialty Chapters shall get their IMLEA Subspecialty Chapter registered under Societies Registration Act and Public Trust Registration Act of the Government of India and/or the State Government and/or as required by the statutory bodies of the Government at local level where the office of the IMLEA Subspecialty Chapter is located.

 

MEMBERS:

87. Members will be enrolled by the Executive trust of the respective subspecialty chapters of IMLEA.

 

88. Only those who are Life members of the Central Society are eligible for Life membership respectively of the IMLEA Subspecialty Chapters / Groups. 

 

OFFICE BEARERS

89. Each IMLEA subspecialty Chapter shall have following Office Bearers:

a) Chairperson

b) Secretary

c) Treasurer

d) Five Executive members from amongst Life members of the concerned Wing / Chapter / Group.

 

90. The Office Bearers and the members of the Executive trust of IMLEA Subspecialty Chapters / Groups will be elected from amongst the Life members of the respective IMLEA Subspecialty Chapters / Groups as per the guidelines or by secret postal ballot papers.

 

91. The IMLEA Subspecialty Chapter / Group shall raise funds by way of subscription, advertisements, registration fee for programs, donations, sponsorship etc as per the guidelines given by the Executive Board of the Society from time to time.

92. (a) The IMLEA Subspecialty Chapter / Group shall maintain regular books of Accounts and get the same audited by a Chartered Accountant and ensure compliances with the provisions of Income Tax Act, 1961 as required by the Government of India / State Government / Semi Government / Local Statutory Authorities and other applicable statutes as required from time to time.

(b) The Executive Board of the Society or its nominee reserves the right to inspect the Books of Account and documents maintained and audited by the IMLEA Subspecialty Chapter / Group.

 

93. (a) The IMLEA Subspecialty Chapters / Groups shall submit to the Society a copy of the Audited Accounts and the Annual Report not later than October 31, every year of the year ended March 31.

(b)In the event of dissolution of the chapter / group for any reason whatsoever, the residue of funds and assets of such chapter / groups shall be donated / transferred to the Society as applicable.

(c) Significant contribution to be made by the Chapter / Groups from the savings of their conferences to the Society (especially to CIRF) as decided by the Executive Board from time to time.

 

 

ANNUAL CONVENTION

94. A joint meeting of Office Bearers of IMLEA with the Chairman and Secretaries of all IMLEA Subspecialty Chapters will be held during the Annual Conference of the Society.

GENERAL

95. All IMLEA Subspecialty Chapters shall be required to project “IMLEA” as the parent organization in all its publications and stationery and publish names of office bearers in all their publications.

 

96.  IMLEA Subspecialty Chapters may publish tabloids / periodicals to promote all or any of its objectives in concurrence with the Society’s policy and not contrary to it.  It is not open to the chapter to publish journal.

 

97. All IMLEA Subspecialty Chapters shall maintain a register of its members.

 

98. The registration number and the logo of the Society shall be displayed on the letterhead of all the Chapters.

 

99. To promote all or any of its objectives, the subspecialty Chapters may appoint State and City Co-ordinators or trust.

 

100. The Annual Report of the activities of all Subspecialty Chapters should reach the Society not later than the date decided by the Central Office every year.

 

101. On all matters of dispute, decision of the Executive Board of the Society and / or General Body of the Society shall be final and binding.

 

102. Subject to rules and regulations of the IMLEA, for matters not provided for in these rules and regulations each Subspecialty Chapter shall be free to govern itself in such manner as it thinks fit and for that purpose to make from time to time rules and regulations not inconsistent with the rules and regulations of the IMLEA and such rules and regulations and modifications shall be subjected to ratification by the Executive Board of IMLEA.

 

103. In the event of dissolution of the Chapter for any reason whatsoever, the residue of funds and assets of such chapters shall be donated / transferred to the Society as applicable.

104. The Society may sue or be sued in the name of the Secretary General.

 

ALTERATION OF RULES

105. The rules shall not be altered, amended or added to except by a resolution duly notified and passed at a Special General Body meeting of the Society (at which no other business shall be discussed) by a three fourths majority of the members present and ratified one month later by another Special General Body Meeting / Annual General Meeting.

                                 -----------------------------------------------------------------------

Benefits to the members:

1)      Personal / individual professional indemnity (Amount decided by Executive Board) included in life membership.

2)      Hospital insurance at concessional rate (as compared to other insurance / risk management companies).

3)      Free med-legal guidance in hours of crisis.

4)      Services of crisis management committee at city / district level.

5)      Free expert opinion if there are cases in court of law.

6)      Services of legal experts at concessional rates (wherever available).

7)      Participation in academic activities related to med-legal issues.

 

Committees of the Association:

a)      Expert committee

b)      Patient Grievance redressal committee

c)      Crisis management committee

d)     Central Co-ordination Committee (from members of diff wings)

e)      Committee for Co-ordination with Judiciary

f)       Committee for Co-ordination with Government

g)      Committee for Co-ordination with Corporate Hospitals

h)      Committee for Co-ordination with IMA

i)        Committee for Co-ordination with Medical colleges.

j)        Professional Indemnity Committee

k)      Nutrition Division

l)        Vaccine division

m)     Journal committee